Annex III List of the AECC Meetings

List of AECC meetings

1998-2001

1998

26-28/02/1998: Bergen

AECC General Assembly

President of the meeting: Mr Ole-Jørgen Johannessen, Vice-Mayor of Bergen

Participants:

Avignon 2000 Mr. Claude Mollard, Mr. Luis Armengol

Bologna 2000 Mr. Giordano Gasparini

Brussels 2000 Mr. Robert Palmer, Mr. Jean-Pierre Smyers

Helsinki 2000 Mr. Georg Dolivo, Mr. Antti Viinikka, Mrs. Paiju Tyrväinen

Krakow 2000 Mr. Joseph Ruszar, Mr. Zibigniew Machej, Mrs. Iwona

Gorczyca

Prague 2000 Mr. Vladimir Drábek, Mr . Radomir Sofr, Mrs. Erika Pokova

Reykjavik 2000 Mrs. Thorunn Sigurdadottir, Mrs. Maria Ingvadottir

Santiago 2000 Mr. José M. Villanueva, Mr. Pablo Martinez

Bergen 2000 Mr. Ole-Jørgen Johannessen, Mr. Morten Walderhaug

AECC Mrs. Hilde Teuchies

Parallel meetings:

Marketing and Information seminar

9 cities staff meeting

Library meeting

Main topics:

· Signature Contract between Thue & Selvaag and AECC on joint marketing strategy

for the 9 cultural cities

· Appointment of General Secretary for AECC office in Brussels

· Definition of 9 Joint AECC projects: Autoportraits (Avignon); Coast and Waterways

(Bergen); Arceunet (Bologna); Public Spaces, Cultural Spaces (Brussels); Heureka

(Helsinki); Faces of God / Codex Calixtinus (Krakow); Telelink (Prague); Voices of

Europe (Reykjavik); Faces of the Earth (Santiago de Compostela)

· Final decision of the payment of the logo to Santiago de Composela by the AECC

· approval of 1998 working budget

?? 22-23/05/1998: Prague

AECC directors meeting

President of the meeting: R adomir Sofr, director Prague 2000

Participants:

Avignon 2000 Mr. Claude Mollard, Mr. Luis Armengol

Bergen 2000 Mr. Morten Walderhaug

Bologna 2000 Ms. Virna Gioiellieri, Mr. Vincenzo Tizzani

Brussels 2000 Mr. Robert Palmer, Mr. Marcel de Munnynck

Helsinki 2000 Mr. Georg Dolivo, Mrs. Paiju Tyrväinen

Krakow 2000 Mr. Zibigniew Machej, Mrs. Iwona Gorczyca

Prague 2000 Mr. Radomir Sofr, Mrs. Erika Pokova

Reykjavik 2000 Mr. Páll Skúlason, Mr. Birgir Sigurdsson, Mrs. Maria

Ingvadottir

Santiago 2000 Mr. Pablo Martinez

AECC Mrs. Hilde Teuchies

Thue & Selvaag Mr. Runar Østmo, Mr. Sigmund Thue

Main topics

· planning AECC application to DGX of the European Commission

· progress reports on 9 AECC joint projects

· planning AECC Intranet system

?? 10-11/06/1998: Kr akow

AECC General Assembly

President of the meeting: Boguslaw Sonik

Participants:

Avignon 2000 Mr. Claude Mollard, Mrs. Marie-Josée Mollard, Mr. Pierre

Franqueville, Mr. Luis Armengol, Mr. Bernard Tournois, Mr.

Jacques Dercourt

Bergen 2000 Mr. Morten Walderhaug, Mr. William Hazel

Bologna 2000 Mr. Roberto Grandi

Brussels 2000 Mr. Robert Palmer, Mr. Marcel de Munnynck, Mrs.

Véronique Patteeuw

Helsinki 2000 Mr. Georg Dolivo, Mrs. Paiju Tyrväinen

Prague 2000 Mr. Radomir Sofr, Mrs. Jolana Sobova

Reykjavik 2000 Mrs. Thorunn Sigurdadottir, Mrs. Thorgerdur Ingolfsdottir,

Mrs. Thorunn Bjornsdottir

Santiago 2000 Mr. Pablo Martinez

Krakow 2000 Mr. Boguslaw Sonik, Mr. Zbigniew Machej, Mrs. Malgorzata

Jezutek

AECC Mrs. Hilde Teuchies

Main topics:

· progress reports on AECC joint projects

· presentation of other co-operation proposals

· EU funding for the 9 cultural cities of the year 2000

· Progress report on Thue & Selvaag contract

· Common communication strategies

· Decision on development of AECC Intranet system

Parallel Meetings:

Marketing and Communication Meeting

?? 4-5/09/1998: Helsinki

AECC directors meeting

Meeting president: Georg Dolivo

Participants:

Avignon 2000 Mr. Claude Mollard,

Bergen 2000 Mr. Morten Walderhaug

Bologna 2000 Mr Giordani Gasparini

Brussels 2000 Mr. Marcel de Munnynck

Helsinki 2000 Mr. Georg Dolivo, Mrs. Paiju Tyrväinen

Prague 2000 Mr. Michal Prokop, Mrs Erika Pokova

Reykjavik 2000 Mrs. Thorunn Sigurdadottir

Santiago 2000 Mr. Pablo Martinez

Krakow 2000 Mrs. Iwona Gorczyca, Mrs. Danuta Glondys

AECC Mrs. Hilde Teuchies

Main topics:

· working sessions on AECC joint projects

· progress reports on other co-operation proposals

· update on EU funding

· progress report on Thue & Selvaag contract

?? 11/09/1998: Brussels

AECC communication staff meeting

Meeting president: Hilde Teuchies

Participants:

Avignon 2000 Louis Bec

Bergen 2000 Gina Winje and Kristian Jorgensen

Bologna 2000 Mauro Felicori

Brussels 2000 Lut Behiels, Jef Van de Sijpe

Helsinki 2000 Marjaana Sorakunnas

Krakow 2000 Joszef Ruszar

Praha 2000 Erika Pokovà

Reykjavik 2000 Svanhildur Konradsdottir

Santiago 2000 Margarita Rama

AECC Hilde Teuchies

Main topics:

· agreements concerning international press contacts

· exchanges of information on communication strategies in the 9 cities

· proposals for common AECC communication: AECC folder / AECC web site

?? 30/10-01/11/1998: Santiago de Compostela

AECC General Assembly and Directors’ meeting

Meeting president: Mr Villanueva, vice-mayor of Santiago de Compostela

Participants:

Avignon 2000 Mr. Claude Mollard, Mme Roig, Mr. Armengol

Bergen 2000 Mr. Morten Walderhaug, Mr. Dagfinn Ovrebotten

Bologna 2000 Mr Dante Raspa

Brussels 2000 Mme M. Lesmesre, Mme B. Franzi-Milders, M. R. Palmer

Helsinki 2000 Mr. Georg Dolivo, Mrs. Paiju Tyrväinen

Prague 2000 Mr. Michal Prokop, Mrs Erika Pokova

Reykjavik 2000 Mrs. Thorunn Sigurdadottir, Mrs. M. Ingvadottir, Ms. Gudrun

Augustsdottir

Santiago 2000 Mr. Pablo Martinez, Mr. Villanueva Prieto, Mr. Angel Curras

Fernandez

Krakow 2000 Mrs. Andrzej Giza

AECC Mrs. Hilde Teuchies, Mrs. Ines Roseta

Main Topics:

· presentation of AECC joint projects

· other AECC co-operation

· EU funding for the 9 cities

Parallel meetings

AECC Directors meeting: working sessions on AECC joint project and other co-operation.

?? 19/12/1998: Stockholm

AECC informal meeting for directors

Meeting moderator: Hilde Teuchies

Participants

Bergen 2000 Mr. Morten Walderhaug

Brussels 2000 Mme B. Franzi-Milders

Helsinki 2000 Mr. Georg Dolivo

Prague 2000 Mr. Tomas Kybal

Reykjavik 2000 Mrs. Thorunn Sigurdadottir

Krakow 2000 Mrs. Iwona Gorczyca, Boguslaw Sonik

AECC Mrs. Hilde Teuchies

Main Topics

· job description secretary general

· preliminary report 1998 finances

· draft proposal 1999 budget

· the contract with Thue and Selvaag

· AECC joint communication strategies

· AECC joint projects

1999

?? 17-18/02/1999: Brussels

Directors’ meeting

Meeting president: Robert Palmer

Participants:

Avignon 2000 Mr. Jean de Loisy

Bergen 2000 Mr William Hazel, Mr. Dagfinn Ovrebotten

Bologna 2000 Mr Dante Raspa

Brussels 2000 Mr. R. Palmer

Helsinki 2000 Mr. Georg Dolivo

Prague 2000 Mr. Michal Prokop, Mrs Erika Pokova

Reykjavik 2000 Mrs. Thorunn Sigurdadottir, Mrs. M. Ingvadottir, Mrs. Sigrun

Valbergsdottir

Santiago 2000 Mr. Pablo Martinez

Krakow 2000 Mr. Boguslaw Sonik, Mrs. Iwona Gorczyca

AECC Mrs. Hilde Teuchies, Mrs. Cornelia Schmitt

Main topics

· AECC internal matters

· Financial accounts 1998

· Draft budget 1999

· Thue and Selvaag invoice

· Weboffice

· EU funding

· Joint communication strategy

· AECC joint projects

· Other co-operation projects between the 9 cities of culture

?? 19-20/03/1999: Brussels

AECC Board meeting

Meeting president: Mrs. Marion Lemesre

Participants:

Avignon 2000 -

Bergen 2000 Mr. Dagfinn Ovrebotten, Mr. William Hazel

Bologna2000 Mr. Dante Raspa

Brussels2000 Mr. Robert Palmer

Krakow 2000 Mr. Boguslaw Sonik, Mrs. Iwona Gorcyca

Helsinki 2000

Praha 2000 Mrs. Erika Pokova

Reykjavik 2000 Mrs Thorunn Sigurdadottir, Mrs. Maria E. Ingvadottir, Mr.

Sigrun Valbergsdottir

Santiago 2000 Mr. Pablo Martinez

AECC Mrs. Hilde Teuchies, Mrs. Cornelia Schmitt

Main topics

· Thue & Seelvaag report

· Web office

· Funding 1999

· Funding 2000

· Projects funding

· AECC joint projects proposals

· Other international projects

?? 31/05/1999: MOSAICA Fair, Palais des Congrès, Liège

AECC communication staff meeting

Meeting president:

Participants:

Avignon 2000 Luis Armengol

Bergen 2000 Gina Winje and Kristian Jorgensen

Bologna 2000

Brussels 2000 Anne Baugnée

Helsinki 2000 Marjaana Sorakunnas

Krakow 2000 Joszef Ruszar

Praha 2000 Martin Botunek

Reykjavik 2000 Svanhildur Konradsdottir

Santiago 2000 Maria Xosé Porteiro and Carita Dubrovin Sandstrom

AECC Giannalia Cogliandro

Main topics/recommendations

· relationship between the ECC communication staff and the nine directors

concerning common communication matters.

· concrete proposals for a common communication strategy

?? 03-06/06/1999: Prague

AECC directors meeting

President of the meeting: Mr. Michael Prokop, Prague2000 Director

Participants:

Bergen 2000 Mr. Terje Gloppen, Mr. Dagfinn Ovrebotten, Mrs. Ingebjorg

E. Astrup and Mr. William Hazel

Bologna2000 Mr. Roberto Grandi

Brussels 2000 Mr. Robert Palmer

Krakow 2000 Mr. Boguslaw Sonik and Mrs. Iwona Gorczyca

Helsinki 2000 Mr. Georg Dolivo

Prague 2000 Mr. Michal Prokop and Mrs. Erika Pokova

Reykjavik 2000 Ms. Thórunn Sigurdadóttir and Ms. Sigrun Valbergsdóttir

Compostela 2000 Mr. Pablo Martínez Saís

AECC Ms. Hilde Teuchies and Ms. GiannaLia Cogliandro

Parallel meetings:

AECC board meeting.

Main topics:

· Approval of 1999 working budget.

· EU funding for the nine cities.

· progress reports on the AECC joint projec ts.

· results of the Mosaica Joint Action.

· Proposals for a common communication strategies

· Proposals for the launch of the KIDE project in each of the 9 cities

?? 07-09/10/1999: Helsinki

AECC directors meeting

President of the meeting: Georg Dolivo

Participants:

Avignon 2000 Mr. Fabien Strack

Bergen 2000 Mr. Terje Gloppen

Brussels 2000 Mr. Hilde Teuchies

Krakow 2000 Mr. Boguslav Sonik and Mrs. Elszbieta Gut-Kornik

Helsinki 2000 Mr. Georg Dolivo, Mrs. Kirsi Haru, Mrs.Marjaana

Sorakunnas, Mrs. Rita Ekelund and Mrs. Paiju Tyrväinen

Prague 2000 Mr. Michal Prokop and Mrs. Erika Starecka

Reykjavik 2000 Ms. Thórunn Sigurdadóttir and Ms. Sigrun Valbergsdóttir

Compostela 2000 Mr. Pablo Martínez Saíz

AECC Ms. GiannaLia Cogliandro

Main topics

· Termination of the contract between the AECC and Eidskrem Consultant company

(Web Office, Intranet system).

· EU funding for the 9 ECC: progress report

· Financial accounts 1999 (January-September 1999).

· Draft budget 2000: AECC proposal.

· Common communication strategy: new proposals.

· AECC joint projects: progress reports.

· Presentation of the final programme of each of the 9 ECC2000

?? 13/12/1999: Prague

AECC Board Meeting

Meeting President: Georg Dolivo

Participants:

Brussels 2000 Ms. Hilde Teuchies

Bergen 2000 Mr. William Hazel

Bologna 2000 Mr. Gilberto Avezzù

Helsinki 2000 Mr. Georg Dolivo

Krakow2000 Mr. Andrzej Giza

Praha 2000 Mr. Jan Kasl and Mr. Michal Prokop

Reykjavik 2000 Mr. Thorunn Sigurdadottir

Santiago 2000 Ms. Tereza Garcia Sabell Tormo and Mr. Pablo Martinez

Saiz

AECC Ms. GiannaLia Cogliandro

The city of Avignon has given the mandate to the representative of Brussels

Main Topics

· AECC internal matters.

· Proposals for AECC activities in the year 2000.

· AECC membership fees 2000.

· EU funding year 2000.

· Approval of year 2000 working budget.

· Updated presentation of AECC joint projects.

?? 18/12/1999: Brussels

AECC Communication Staff Meeting

Meeting President: Giannalia Cogliandro

Participants:

Bergen 2000 Mr. Kristian Jorgensen

Brussels 2000 Ms. Lut Behiels

Krakow 2000 Ms. Agnieszka Dyga

Santiago 2000 Ms. Marie-Xosé Porteiro and Ms. Maria Concepcion

Martinez

AECC Ms. GiannaLia Cogliandro and Mr. David Field

Weimar 1999 Ullrich Berger and Ms. Manuela Siebert from

Weimarcitymarketing Ltd

Main topic

· AECC proposals for common communication initiatives.

· ECC2000 proposals for common communication initiatives.

· Exchange of information on communication strategies in the 9 cities (updated

information).

· Exchanges of proposals on logistics.

· Weimar 99 presentation.

2000

?? 31/03/2000: Bologna

AECC Board and Directors Meeting

Meeting President: Georg Dolivo

Participants:

Avignon2000 Mr. Louis Armengol, Mr. Luis Bec

Bergen2000 Mr. Terje Gloppen,Mr. Tolden Harm- Christian

Bologna2000 Mr. Giordano Gasparini, M. Martorella,Mrs. Laura

Tagliaferri, Mr. Marco Trevisan, Mr. Claudio Borgatti,

Helsinki2000 Mr. Georg Dolivo

Krakow2000 Mr. Boguslav Sonic,

Praha2000 Mr. Michael Prokop, Mrs. Erika Pokova, Mr. Miler Stanislav,

Reykjavik2000 Mrs. Thorunn Sigurdadottir, Mrs. Maria Ingvadottir

Santiago2000 Mr. Pablo Martinez

AECC Ms. Giannalia Cogliandro

The city of Brussels has given a mandate to the representative of Helsinki

Main topics

· Approval of 2000 working budget.

· Approval of year 2000 membership fee.

· Proposals for Board and Directors meetings year 2000.

· Proposals for a common closing event in autumn 2000.

· Proposals for the final evaluation Report on Co-operation.

· Update on EU funding.

· Exchange of information on AECC Joint Projects.

· Discussions on future of the co- oper ation between the 9 ECC2000.

?? 08/08/ 2000: Reykjavik

AECC Board and Directors meeting

Meeting President: Ingibjorg Solrun Gisladottir, Mayor of Reykjavik

Participants:

Bergen 2000 Terje Gloppen, Per Thue

Bologna 2000 Michelangelo Martorello, Giuseppe Mioni,

Brussels 2000 Robert Palmer

Helsinki 2000 Georg Dolivo, Paiju Tyrväinen, Manager

Krakow 2000 Boguslaw Sonik, Agnieszka Dyga,

Prague 2000 Michal Prokop, EricaStarecka

Reykjavík 2000 Ingibjörg Sólrún Gísladóttir,Þórunn Sigurðardóttir,

S. de Compostela2000 Mr. José A. Sánchez Bugallo, Mrs. Teresa Garcia-Sabell

Tormo, Pablo Martinez,

AECC: GiannaLia Cogliandro,

Main topics

· How to stay a creative cultural city

· Proposal for activities after the year 2000

· Financial accounts 2000

· AECC and EU funding

· AECC Evaluation report, first proposal

· AECC joint project updated

?? 10-12/11/2000: Santiago de Compostela

AECC Communication meeting

Participants

Avignon 2000 Louis Armengol

Bergen 2000 Kristian Jorgensen

Bologna 2000 Paola Zaccheroni, Francesca Puglisi, Giorgio Orlandi

Krakow Joszef Ruszar

Helsinki Kirsi Haru, Marianna Sorakunnas

Reykjavik Svanhildur Konrasdottir, Maria Ingvadottir

Santiago: Marie- Xosé Porteiro, Luis Bello

AECC: GiannaLia Cogliandro

Main topics

· Exchange of information on communication strategies in the 9 EC: “images and branding”

· Media response

· Experiences and results with the press: what has been achieved locally, internationally and in

particular in the other ECC 2000

· Foreign coverage and local media: comments about their response to this cultural year

· Comments on the AECC common communication

· Sponsorship

· It is possible to get any sponsors for cultural projects at European level? Some key studies in

the 9 cities

· Results with sponsors in each of the 9 ECC2000

· Presentation of the 9 EC2000 promotional budgets

· Experience and results with the marketing actions (Locally/Internationally)

· Mosaica fair: it is possible to “sell” a group of cities in a “common offer”? Some concrete

remarks and proposals for the future ECC

?? 15-17/12/2000: Bologna

AECC Board and Director meeting

President: Ingibjorg Solrun Gisladottir

Participants:

Avignon 2000: Luis Armengol

Bergen2000: Mrs. Anne-Grete Strøm-Erichsen, Harald Schelderup, Terje

Gloppen

Bologna 2000 Michelangelo Martorello, Giorgio Trevisan, Giorgio Orlandi

Brussels 2000 Robert Palmer

Krakow 2000 Jerzy Jedlinski, Boguslav Sonik

Helsinki2000 Georg Dolivo

Prague 2000: Michael Prokop, Erika Starecka

Reykjavik 2000 Mrs. Ingibjörg Solrun Gisladottir, Mrs. Thorunn Sigurdadottir

Santiago de Compostela: D. Antonio Sánchez Bugallo, Teresa García Sabell, Pablo Martínez

Saiz

Rotterdam2001 Monica van Steen

AECC Giannalia Cogliandro

Main topics

· Proposed activities 2001

· Financial accounts 2000

· AECC and EU funding

· AECC Evaluation report

· The future of the Association

2001

?? 25/03/2001 : Krakow

AECC Board and Director meeting

President: Boguslav Sonic

Participants

Bergen 2000 Mrs. Anne-Grete Strøm-Erichsen, Thue Per Eystein, Terje Gloppen

Bologna 2000 Michelangelo Martorello

Krakow 2000 Jerzy Jedlinski , Boguslav Sonik

Helsinki 2000: Georg Dolivo

Praga 2000 Michael Prokop, Erika Starecka

Reykjavik 2000 Mrs. Helga Jonsdottir, Mrs. Signy Palsdottir

Santiago de Compostela Teresa García Sabell

AECC Mrs. Giannalia Cogliandro

Main topics:

· Accounts Report 2000

· Comments to the Accounts Report

· AECC draft budget 2001

· AECC and EU funding

· AECC Liquidation procedure

· The future of the ECC2000 co-operation

· The House of the HECC project proposal

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Annex III List of the AECC Meetings